Everyone knows it: email inboxes fill up quickly, and you only remember the most recent emails. Reminder emails are crucial for the success of an event. They remind you shortly before the event that it's about to take place, and you include all the necessary information. This makes it easy for guests to get started and arrive at the event on time.

How do I write such an email? It's easy with the ONMail tool in the ONevents platform. Simply create a new email and send it to the guests. You can use placeholders and add an attachment.

What does an example reminder look like?

Example 1:

Dear participants,

The time has come – EVENT XXX is starting soon.

We begin on Tuesday, May 18, 2021, at 9:00 a.m. with the opening and keynote speech.
To ensure unhindered entry, you will find your access link here again:
%USER.SIGNED_LOGIN_URL%

We look forward to your participation!

Best regards
Your congress team

Example 2:

%USER.GREETING% %USER.SALUTATION% %USER.TITLE% %USER.FIRST_NAME% %USER.LAST_NAME%,

Our event starts soon – at 8:00 am.

Please join approximately 5 minutes early using your personalized link. Since many participants will be registering at the same time, this may take a little longer.

%USER.SIGNED_LOGIN_URL%

If you need technical assistance activating the link or using it, please contact our support hotline by email at support@onevents.at

We look forward to welcoming you to our virtual classroom soon

Your event team

In the mailbox it looks like this:

This way, your guests will be well prepared for the event and will have no problems accessing the platform.

Here is another reminder email for your event:

Dear participant,

We would like to kindly remind you that our event "XYZ" is taking place next week. We are very excited to welcome you as a participant and want to ensure you are informed in time to attend.

Here are the details of the event:

Event Name: XYZ Date: [Date] Time: [Time] Location: [Venue] Room: [Room Number (if applicable)]

We've prepared an exciting program for you, including [description of the program or content]. There will be ample opportunity to network with other participants and make new contacts. The event offers a valuable opportunity to expand your knowledge and learn from experts in the field.

You can find more detailed information at this [link]

To ensure you have smooth access to the event, please note the following points:

1. Double-check the event details provided to make sure you know the location and time.
2. Make sure you allow enough time for travel and any possible delays.
3. Bring your confirmation of participation or registration documents with you and present them at the entrance.
4. If necessary, prepare questions or topics that you would like to discuss during the event.

If you are unable to attend the event for unforeseen reasons, please let us know immediately so that we can offer your place to someone else who may be interested.

If you have any questions or need further information, please don't hesitate to contact us. We're happy to help and support you in every way.

We look forward to welcoming you next week at the “XYZ” event and sharing an inspiring time together!

Best regards

[Your name] [Your position in the company/organization] [Contact information]

Have fun writing reminder emails!

How do I send the reminder?

You can easily send reminders for your event via ONevents. If you don't have an account yet, you can simply register or we can set one up together in a short online call.