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PDF ticket + QR check-in

This template allows you to implement ticketing and access management in a seamless process: Participants register, automatically receive a personalized PDF ticket with a QR code, and can be checked in quickly and reliably at the entrance. The ticket serves as clear confirmation of participation, the QR code speeds up entry – and you always have an up-to-date participant list including check-in status for evaluation and follow-up.

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Ideal for

  • Conferences, customer events, company events, information evenings
  • Workshops with admission control
  • Events with multiple entrances/time slots (optional)

What this template covers

  • Registration: Form (Name, Email, Company optional) + Consent/Data Protection
  • PDF ticket: Automatically generated, personalized (name, event data, location, notes)
  • QR code on the ticket: For quick check-in (scan at the entrance)
  • Ticket email: Shipping after registration (including download link/attachment, depending on setup)
  • Check-in interface: Scan mode for mobile device/tablet + participant search as backup
  • Status & Evaluation: Live check-in status, participant list, export (e.g. for reporting)

Here's how to use the template

  1. Set event details (title, date, location) and branding
  2. Select registration fields and define mandatory fields
  3. Design a PDF ticket (logo, text, instructions, agenda/directions if applicable)
  4. Customize ticket email (short, clear, ticket/QR notification)
  5. Check-in Setup: Define devices/team, perform scan test
  6. At the event: Scan the QR code or search for participants → Check in
  7. After the event: Export check-in data and start follow-up/reporting.

About this template

  • Use: Ticketing & access control
  • Components: Registration · PDF ticket · QR code · Ticket email · Check-in · Export
  • Setup: ~10-20 min (depending on ticket design)
  • Output: Participant list & check-in status exportable

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