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Live Stream Registration & Reminder

With this template, you can create a complete live stream registration in just a few minutes: Participants register via a short form, automatically receive confirmation, and are reminded before the start. The stream link can optionally be included directly in the confirmation or sent shortly before the start or after activation/check-in. This keeps access clearly controlled, increases participation, and provides you with all participant data, including analytics, in one place.

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Ideal for

  • Product launches, keynotes, webinars, hybrid events
  • Internal town halls, partner training sessions, public live sessions

Included components

  • Registration: Form (Name, Email, Company optional) + Consent/Data Protection
  • Confirmation email: Confirmation of participation including calendar reference (optional)
  • Reminder automation: e.g. 24 hours and 1 hour before start (or individually)
  • Stream access: Link logic (immediately / shortly before start / only for activated participants)
  • Evaluation: Participant list, registration source, reminder performance (depending on tracking)

Here's how to use the template

  1. Customize event title, date/time and branding
  2. Define registration fields (keep them short)
  3. Choose a stream link strategy (immediately vs. later/activated)
  4. Customize the text of the confirmation email
  5. Set and activate reminder times
  6. Before starting: Perform a test registration
  7. After the stream: Export participants and send follow-up information.

About this template

  • Use: Live streams / webinars / hybrid sessions
  • Components: Registration · Confirmation · Reminder · Stream access
  • Setup: ~10 min
  • Output: Participant list exportable, follow-up-ready

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