Make your corporate event a highlight – with ONevents, your event software

Strengthening the sense of community and showing appreciation for the team: An employee event has many advantages – but also one major disadvantage: the significant organizational effort. With the help of ONevents software, you have a tool at your disposal that keeps your event planning under control. Consider the 10 golden rules for organizing your summer party or Christmas party – and host an employee event that will be remembered.

1. Think of a concept! – The basis for a successful employee party:

Are you planning a summer party, a team event, or a Christmas party? Do you want to celebrate your employees or even thank their families for their support? Every unforgettable event starts with an idea. Browse the ONevents platform and get inspiring ideas and tips for your employee party! Or simply use the "Employee Party Template" in the ONevents software, and you'll have the most important steps already prepared!

2. Plan sustainably! – Show responsibility:

Sustainable events are more in demand than ever. By celebrating in an environmentally friendly way, you live and communicate sustainable values. A green event has many requirements that must be considered during planning. The ONevents software includes a dedicated template that you can use to create a green event-ready website for your event. This simplifies certification. Furthermore, ONevents is a climate-friendly company and can also connect you with green event consultants.

3. Set a date! – The perfect time for your celebration:

Want to take advantage of the festive spirit of Advent or enjoy the pleasant weather in spring or summer? The perfect time for a staff party depends on the type of event. In any case, when choosing a date, avoid vacation and holiday periods, as well as religious holidays! If you plan your staff party with the ONevents software, you'll always have an overview of how many employees can attend on the scheduled date! To ensure that as many guests as possible have time, it's worth sending out a "save the date" well in advance.

4. Save the date! – Inform your employees in advance!

Once the date is set, you can send out a "save the date"—ideally a few months before the party. This isn't a formal invitation, but rather advance information. This allows guests to block off the date and potentially make travel arrangements. The "save the date" doesn't have to reveal details about the program or location. Instead, thanks to the ONevents software, you can even use the "save the date" to gather additional information. You can ask who can attend and include surveys about desired activities. The ONevents "Employee Party" template provides you with a "save the date" email that you can customize and send immediately.

 5. Create magical moments! – The perfect program for your staff party

Thanks to the feedback from the save-the-date, your planning becomes more concrete. Now you know the number of guests and their wishes. In addition to good food, entertainment such as games or group activities is a must. Fun is the top priority. On the ONevents platform, you'll find tips on locations, artists, music, and catering companies from other ONevents users. Take a look around! The software itself also offers the option for interactive games – easily accessible via a web app.

6. Invite your guests! – The invitation as the flagship of your staff party:

Official invitations to an employee party should be sent out approximately six to eight weeks before the event date. These invitations can be printed and distributed, mailed, or sent via email for an environmentally friendly way. Using the "Employee Party" template in the ONevents software, you can customize your invitation to match your company's corporate design and send it out. QR codes or numeric codes with a link to the platform can be printed on printed invitations—this is also easily implemented with the ONevents software. This allows you to inquire about menu requests, allergies, or hotel requirements.

7. Create a production plan! – Maintain control and plan efficiently:

A production plan includes the scheduling up to the event, the allocation of tasks, and all information regarding music, catering, and the program. On the ONevents platform, you always have an overview of who will be enriching the event with their participation and what the guests' needs are. If buses need to be booked for the trip, this can also be recorded digitally via the software. If you need support with planning/booking catering, etc., take a look at the ONevents community. You're sure to find the right partners there.

8. Keep your guests up to date! – Send reminders and tickets:

Stay in touch with your guests! You can connect with your guests on the ONevents platform: Those who haven't responded yet will receive a reminder, and those who have confirmed will receive event details and tickets. Anyone needing accommodation will be provided with the necessary information – all individually and with just one click. All the threads converge on the ONevents platform. Instead of countless Excel spreadsheets, forgotten notes, and different versions of lists, all the information is in one place and always up-to-date. Updates can be easily made, and everyone involved in the planning process is on the same page.  

9. Welcome your guests in style! – A warm welcome:

A quick, hassle-free check-in is the gateway to a successful employee party. You've perfectly prepared your guest list on the ONevents platform. Upon arrival, tickets are simply scanned via the web app. This way, guests feel in good hands from the very first second. No expensive technology is required – most guests have their smartphones with them. You can assign them their seats using the information stored on the platform or print each guest a badge with their name and position to facilitate networking.

10. Create memories! – Contact and photos after the employee party:

Special moments deserve to be captured! Whether you're using a photo booth or professional photographers: With just a few clicks, you can set up the photo function with the ONevents software. This way, the photos are uploaded directly to the platform. After the employee party, you can send the guests a thank you note and a link to the photos. This is a great way to gather feedback right away. For green events, a feedback option is even mandatory, but it's also considered good manners to ask how the party went. The ONevents template also includes suitable pre-written messages for this email. This way, the employee party will be fondly remembered.

With the ONevents "Employee Party" template, you can plan all these steps for your successful employee party simply and efficiently, creating an unforgettable event with minimal effort! The templates are all flexible and can be perfectly adapted to your company's corporate identity. If you need additional assistance, please feel free to book our support service.