To set up a digital event, the following questions need to be clarified:
- domain
- background
- Event logo
- Language of the platform
- Guests
- schedule
- domain
To attend an event, a unique domain is used. This domain ends with ".onevents.cloud."
Example: meinerstevent.onevents.cloud
This domain can be freely chosen as long as it is not already assigned in the system.
- background
A generic background is set for the general areas of the online event. This is used for pages such as registration, login, or password reset.
The background file requires an image (.jpg or .png) with a minimum size of 1000×1000 pixels and a maximum size of 2000 x 2000 pixels. The file must not exceed 2MB in size.
- Event logo
The event logo is used in general areas. It is used as the header logo in system emails and displayed on pages such as login and registration.
For the event logo, you need an image (.jpg or .png) with a maximum width of 500 pixels. The file must not exceed 2MB in size.
- Language of the platform
You can set a default language for the platform. You can choose between German and English. Depending on your selection, buttons, menu items, etc., will be displayed in the respective default language.
- Number of guests
For the calculation, it is important to know the expected number of guests in order to provide higher server capacity if necessary. The expected number of guests and the number of concurrent accesses are important for calculating server performance.
- schedule
When will the platform be online?
The time at which the platform should be available to guests is very important. The first email sent from the platform to guests is usually a reminder or a "save the date" email. It's important that the platform's basic functions are already set up. A schedule of when which functions should be available is helpful for setup and the offering.
When are which emails sent?
The ONevents platform has an integrated mailing tool. This makes it possible to send mass emails to registered guests. A schedule for such mailings is very helpful for optimally informing guests about the event. "Save the date," invitations, reminders—a schedule is useful for sending everything in the right order and at the right time. Planning the content of the emails in advance, including the subject line, email body, and attachment, provides a clear overview and makes event planning much easier.
When do guests first come to the platform?
Often, the first email or registration for the event is the guests' first contact with the platform. This is where you can and should show the guest something. Whether it's information about the event, a game, or simply the program, it's up to you. It's important to know when guests log into the platform for the first time and what you want to show them.
Setting up an event in detail #
First, click the "Create New Event" button in the space under Events to open the form for creating a new event. Here, you can set all event specifications and load a template.
Here, under the "General" tab, you can specify event settings for the start and end times, and the maximum number of guests. The settings options in detail:
- Event name: This defines the domain of the event. Allowed characters are AZ, az, 0-9, -
- Adminstrator: Is the owner of the event
- Start: Time of availability of the platform
- End: End date of platform availability. Once this date is reached, the event will be automatically archived.
- Event day: First day of the event
- Maximum number of guests: Once the maximum number of guests is reached, registration will be closed automatically
Settings for mode, stages, and more can be adjusted in the Settings tab. The settings in detail:
- mode
- Public: All pages of the platform are accessible without registration
- Public with registration: Platform pages are accessible without registration, but registration is offered.
- Login: Guests must log in to the platform; the home page is the “Login” page; guests cannot register independently.
- Registration: Guests can register independently, the platform's homepage is the registration page
- Invitation code: The home page of the platform is the home page of the Invitation management.
- Paywall: The platform’s homepage is the paywall’s homepage.
- Number of Stages: Defines the displayed number of stages in the event
- Redirect URL: Here you can enter a URL to which the event will be redirected after it has been archived.
- Send registration notification: If this function is activated, an email will be sent to the event owner for each registration.
- Save as template: Here you can define whether the event should serve as a template. If this function is activated, this event can be used as a template for another event.
Language settings are adjusted under the "Localization" tab. The settings options in detail:
- Languages: Multiple choice selection. All available languages are selected here. These will then be offered during the event.
- Default language: Is the language used after a guest registers.
The “Users” tab is used to add administrators to the event.
